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Terms of Reference: Annual Review and Final Evaluation

The Kvinna till Kvinna Foundation’s Women Peace and Security pillar in the Syria Regional Programme 2017-2022.

1. Background information

The Kvinna till Kvinna Foundation is a Swedish non-profit organisation that supports women in conflict affected areas to increase women’s power and influence. Kvinna till Kvinna’s approach is based on strong local ownership and long-term support.

Kvinna till Kvinna initiated its support to women in the Middle East with the opening of the Jerusalem office in 2001. In 2005 a regional office in Amman was opened to coordinate support to women’s organisations in Jordan, Iraq, Lebanon, and Tunisia. In April 2014 Kvinna till Kvinna opened a satellite office in Beirut, Lebanon, to operate under the regional office in Amman.

Kvinna till Kvinna’s Syria Regional Programme January 2017- December 2022, focuses on women´s increased participation, psychosocial support and women´s economic empowerment as well as support to partner organisations’ capacity building, networking and advocacy in the region.

Kvinna till Kvinna focus much of its work on implementation of UNSCR 1325 and the Women, Peace & Security agenda, and have provided a range of support to women’s political participation, including supporting and commissioning reports on the topic such as the study ‘Peacebuilding Defines Our Future Now’ in 2015 and ‘Participation of Syrian Women in Political Processes 2012–2016, Literature Review’ in 2017.

2. Position

Kvinna till Kvinna is commissioning an experienced evaluator to conduct an evaluation for phase 1 of Kvinna till Kvinna’s Women Peace and Security pillar in the Syria Regional Programme 2017-2022. The evaluation will provide the evidence for learning and to inform decisions on the continuation of the women peace and security pillar. The evaluation should also offer a clear overview of progress and results, in relation to the planned outcomes and outputs and the corresponding baseline, targets and indicators. It will also provide guidance and recommendations to Kvinna till Kvinna and its partner organisations.

3. Purpose and evaluation criteria

The main purpose of this evaluation is learning, and providing evidence-based recommendations on continuation of the engagement in the next phase.

The evaluation should focus on the effectiveness and relevance criteria. Detailed evaluation questions should be developed with the Kvinna till Kvinna team in the inception phase of the evaluation.

Regarding relevance, the evaluation should:

  • provide an overall assessment of the validity of theories of change in relation to the context, including adaptability to contextual changes
  • provide an assessment on the relevance as perceived by programme participants and partners

Regarding effectiveness, the evaluation should:

  • provide an overall assessment of the program results and the effectiveness of the program.
  • provide relevant data and findings in relation to the indicators defined in the programme’s Logical Framework
  • map the existing knowledge and capacity of Kvinna till Kvinna’s Partners in Women Peace and Security pillar of the Syria Regional Programme

The evaluation will be conducted in January and February 2018.

4. Methodology

The consultant should use a participatory approach and enable a learning process through engagement with partners and Kvinna till Kvinna staff by means of the following:

  • Desk review of available material (to be provided by Kvinna till Kvinna)
  • Collaborative process with Kvinna till Kvinna staff to develop detailed evaluation questions in relation to the evaluation criteria outlined above
  • Preparation of a clear methodology to respond to evaluation questions, including but not limited to, questionnaires and checklists for focus group discussions and key informant interviews.
  • Meetings and consultations with relevant Kvinna till Kvinna staff in Stockholm, Programme Office, and partners.
  • Consultations when needed with other relevant actors, such as members of women’s rights organisations, women politicians, and other stakeholders etc.

5. Deliverables

  • The consultant’s/consultants work plan for the evaluation data collection and report writing, including activities and timetable, shall be developed in close consultation with the Kvinna till Kvinna staff.
  • Draft evaluation report.
  • Final evaluation report including a revised results matrix.
  • Workshop for Kvinna till Kvinna staff presenting the learning and evaluation results and recommendations and facilitating discussion on their operationalisation.
  • Final consultancy process report

The final evaluation report should include the following:

  • Executive Summary
  • Introduction
  • Methodology (data collection and research challenges)
  • Key Findings for evaluation questions
  • Conclusions
  • Recommendations

6. Skills and competencies required by consultant

  • University degree (MA/MSc, or equivalent experience), preferably in gender studies, women peace and security, conflict resolution, peacebuilding, political science, law or other related disciplines.
  • Demonstrated experience of leading evaluation processes for projects or programmes in conflict settings.
  • Sound knowledge and experience of results based management (RBM), monitoring and evaluation. At least 5 years of experience in RBM and the establishment of monitoring and evaluation frameworks, baseline and M&E related capacity development with proven track record. Solid experience of applying a rights based approach.
  • Excellent track record of producing concise and analytical reports.
  • Documented experience of international development cooperation, preferably from the MENA region.
  • Excellent knowledge of women’s rights, in particular women’s participation in the MENA region with focus on Syria.
  • English proficiency (written and verbal communication). Proficiency in Arabic is an asset. In case of non-Arabic speaker(s), the consultant or the team of consultants have to include in its cost the hiring of Arab speaking assistant/interpreter.
  • Knowledge about the Syrian political/peace processes is a merit.
  • Work with a participatory and culturally and conflict sensitive approach.

7. Financial framework

Consultant fees shall be specified as fees per day including taxes, social security contributions and VAT. The tender shall state total value of tender, including expenses such as telephone, internet or postage, expenses for travel related to the assignment.

Contracted consultant cannot further subcontract the assignment. In cases where the tender includes a team of consultants, their division of work shall be presented.

8. Scope and Timeline

  • The consultant/s shall be able to start on the 22 of January 2018 at the latest, and the expected amount of working days are expected to be around 30 days.
  • On site data collection will need to take place between January 31st-february 8th Field work will mainly take place in Sweden and possibly one trip to Gaziantep.
  • A first draft of the evaluation report shall be sent to Kvinna till Kvinna no later than 20th February 2018.
  • The final evaluation report should be delivered to Kvinna till Kvinna not later than march 14th
  • The workshop for Kvinna till Kvinna staff presenting the learning and evaluation results and recommendations before the end of March 2018
  • A detailed time plan should be agreed upon before signing an agreement.

9. Required information

The consultant shall submit a CV in the tender, as well as the following information:

  • A one-page methodological note describing briefly the methods and procedures suggested for each step of the evaluation process, considering the participatory approach suggested.
  • Method of ensuring the quality of the development of the evaluation.
  • Timeframe of the evaluation in accordance with the points specified in this ToR
  • Fees incl. VAT inclusive all expenses in accordance with notes under cost
  • References to previously completed evaluations similar to the evaluation presented in the ToR
  • Contact information

10. Submission of tenders

Interested candidates should submit tenders to Kvinna till Kvinna no later than 4th of January 2018, by email to

11. Contact

For questions, please contact

22 december 2017